Quick Reference

REMINDERS:
When sending supporting documentation such as transcripts, licenses, DD-214, etc., be sure to obscure any sensitive information such as social security numbers prior to submitting/emailing. Check documents closely, as this information may appear multiple times. NEVER send social security numbers via email...it's not secure.

If you are sending a form for Wing Commander approval (for example, for an out-of-Wing encampment), send the complete form (not just the signature page) and indicate where it needs to be sent after approval and when it's due.
Item Approving Authority Send copy to Wing? How's it done?
What is sent & where is it sent?
Duty Performance Promotions Varies based on grade requested No Use promotions module in e-Services
Professional Appointment Promotions (Teachers as AEOs, Medical personnel as HSOs, etc.) Wing/CC Yes Send CAPF2 and supporting documentation to personnel@tncap.us
Exceptional qualification promotion waiver At least Region/CC Yes Send CAPF2 and supporting documentation to personnel@tncap.us
Flight Officer Promotions Unit CC No National doesn't track these; complete CAPF2 and place in member's personnel file
Other promotions to SSgt, TSgt, 2d Lt and 1st Lt Squadron/CC No Send CAPF2 and supporting documentation to lmmeforms@capnhq.gov
Other promotions to Capt Group/CC No Send CAPF2 and supporting documentation to Group; Group sends approved package to lmmeforms@capnhq.gov
Other promotions to MSgt, SMSgt, CMSgt, Maj, and above At least Wing/CC Yes Send CAPF2 and supporting documentation to personnel@tncap.us
Cadet promotinos Squadron/CC No Process in e-Services
Transfers Unit/CC No Process in Membership System app in e-Services
Retirements Unit/CC No Process in Membership System app in e-Services
Decorations Varies; at least Group/CC Yes, via e-Services Process in Award Recommendation Module in e-Services
Activity & Service Ribbons
(except Color Guard and Cadet Competition)
Squadron/CC No Complete CAPF2A, add supporting docs, & place in member's personnel file
Color Guard Competition Ribbon and
Cadet Competition Ribbon
Wing/CC Yes Send CAPF2A to personnel@tncap.us
Duty Assignments Unit/CC No Use Duty Assignment Module in e-Services
Committee Assignments Unit/CC No Use Duty Assignment Module in e-Services
Membership RIbbon, Leadership Ribbon Unit/CC No Complete CAPF2A and place in member's personnel file
Davis Award Unit/CC No Use PD Awards module in e-Services
Loening Award, Garber Award Wing/CC Yes, via e-Services Use PD Awards module in e-Services
Wilson Award Region/CC Yes, via e-Services Use PD Awards module in e-Services
Initial Membership Documents Unit/CC No Send as directed in Membership regulation
CAPF17 Varies If directed to
do so
 As directed by activity director
CAPF31 Varies If directed to
do so
 As directed by activity director
CAPF 60-80 Cadet Permission Slip    
Cadet Parent/Guardian (unless cadet is over age of majority)
If directed to
do so
 As directed by activity director
Personnel Authorizations, Participation Letters  
Unit Commander or delegate
If directed to
do so
 As directed by activity director