This page and the Processing Forms page are intended to complement each other. This is a reference of what needs to be done to process various member actions; the Processing Forms page speaks directly to how to process various forms. As with other guidance on this site, the information here represents best practices for processing various actions. Personnel FilesOne of the Personnel Officer's primary responsibilities is maintaining personnel files for unit members. Personnel files may be electronic or paper, but a file must exist for each member. Per CAPR 39-2 para 1.7, e-Services may be used to supplement information in member files and a member's personnel file need not duplication information in e-Services, but e-Services itself is not an acceptable replacement for a personnel file because it doesn't contain all of the needed information. All members MUST have a personnel file in addition to the information in e-Services. When placing copies of documents such as the CAPF12, CAPF31, DD-214, etc. in a member's personnel file, you should remove sensitive information such as the Social Security Number. (It's required on the initial member documents sent to National Headquarters, but it's recommended that it be removed on record copies in the interest of security.) AwardsAwards are one of the most important aspects of a Personnel Officer's job, because they are the only tangible means of recognizing the hard work of our members. That said, it's a lengthy topic, so it's described on its own page.
Committee AssignmentsWhile committee assignments can be
done via Personnel Action as described in CAPR 10-3; however, common
committees can be assigned in e-Services. Log into e-Services then go to
Personnel, select the Duty Assignment application, then select Assign
Committees.
Duty AssignmentsUse the Duty
Assignment module in e-Services to assign standard unit duties. While
these can be done via CAPF2a, that form would need to be sent to
National Headquarters for the member to be granted permission to use
necessary modules in e-Services. Once someone is assigned via the Duty
Assignment module, they gain access to the e-Services applications the
need immediately. Log into e-Services, select Personnel, then select the
Duty Assignment module. Then select Assign Senior Duties or Assign
Cadet Duties (whichever is appropriate) to make the assignment.
Occasionally,
a unit may have a duty that is not covered in e-Services. To make an
assignment to such a duty you'll need to complete a CAPF2a or a
Personnel Authorization as described in CAPR 35-1 paragraph 1-3.
Member Promotions
|